Industry figures estimate that utility invoices contain errors of between 3% and 5% by value of overcharging and with ever more complex contracts being used this looks set to continue.

The optima™ Utility Billing System is a fully audit trailed energy accounting system for validating and managing the payment of invoices received in either electronic or paper form. UBS performs over 40 separate checks to identify any errors on supplier invoices so that action can be taken to recover overcharges as quickly as possible.

Electronic billing through EDI or XML saves a huge amount of time in loading invoices and eliminates keying errors and optima™ supports all electricity, gas and water supplier formats. Thousands of invoices can be loaded and validated within hours rather than weeks, invoices are validated against a rigorous set of criteria to ensure that any errors are highlighted prior to payment. Even the most complex electricity contracts can be analysed with calculation of all pass through charges including DUoS, Triads, DUoS & TUoS losses, BSUoS, AAHEDC, Renewable Obligation, Meter Operations, DC, DA and CCL, FiT and CM. For Gas contracts, it will validate the transportation charges on pass through contracts, and even check that the calorific value is calculated correctly.

optima™ will automatically handle Withdrawn and Amended bills and allow splitting of bills that contain brought forward balances or multiple months of invoice data. Any problem bills that cannot be resolved can either be rejected or placed in suspense for resolution later. Integration with finance systems such as SAP™or Oracle™ is also provided so that detailed costing information can be transferred into corporate accounts without the need for rekeying data.

Benefits

Identifies overcharges

Validates even the most complex invoices

Over 40 separate checks

Saves time with electronic (EDI) billing

Supports all supplier electronic formats

Automatically handles credits

Reject or suspend problem invoices

Dedicated payment process

Interfaces with finance systems

Fully audit trailed

Our Products

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Energy Software
Optima Energy Systems Ltd
Four Columns
Broughton Hall Business Park
Skipton
North Yorkshire BD23 3AE
United Kingdom
T: +44 (0) 1756 702488
E: info@optimaenergy.net

Bureau Services
Optima Energy Services Ltd
Innovation Centre
1 Devon Way
Longbridge Technology Park
Birmingham B31 2TS
United Kingdom
T: +44 (0)121 222 5617
E: services@optimaenergy.net

About us
Established in 1988 originally as a partnership and incorporated in 1991, Optima develop and support advanced software for managing and analysing energy data for some of the largest energy users and consultants in the UK.